Position Overview
Do you believe that flawless administration and clean data are the secret ingredients to an organization's success?
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The Events & Operational Coordinator is the operational engine of the CIC team. Working closely with the Manager and RIN Director, you will turn high-level strategy and event concepts into seamlessly executed reality.
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Operating in a fast-paced innovation ecosystem with a small, agile team, this role requires someone who is deeply comfortable with ambiguity and to open communication and knowledge sharing. You are a proactive problem-solver who is not afraid to ask questions to map out a clear path forward. If you are a detail-oriented professional who takes immense pride in running airtight events, managing reliable databases, and supporting a dynamic team, this role is built for you.
Core Responsibilities & Deliverables
Flawless Event Logistics & Execution
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Turn Vision into Reality: Take pre-designed event concepts from the team and fully own the operational logistics: venue booking, AV coordination, catering, registration management, and on-site support.
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Volunteer Leadership: Recruit, brief, and coordinate volunteers for all CIC events, ensuring they are equipped for success.
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Data-Driven Insights: Actively gather post-event metrics and translate raw data into clean, easy-to-read charts and graphs for monthly Steering Committee and Alberta Innovates reporting.
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CIC Ambassador: Champion the CIC’s values through a high level of professionalism, acting as a welcoming, polished liaison for our network and tech ecosystem partners.
Operational & Administrative Support
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Foundational Success: Provide vital administrative support to the CIC team, including calendar management, scheduling, and meticulous document organization.
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Knowledge Sharing & Documentation: Maintain a centralized workspace for team processes, building out operating procedures and contact lists so the small team can seamlessly step in and support one another.
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Initiative Support: Deliver operational backbone support for broad CIC initiatives, including the CIC Community Fund, data tracking, and specific Regional Innovation Network events.
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Data Integrity: Maintain all CIC Network engagement reports with the highest level of accuracy, ensuring the foundational data of the organization is always reliable.
CIC Network Operational Liaison & Reporting
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Database Management: Manage the engagement database, ensuring referrals and membership inquiries from the CIC Network and RINs are processed, tracked, and followed up on efficiently.
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KPI Collection: Proactively coordinate the collection of key performance indicators to feed into bi-annual reports for Alberta Innovates.
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Vendor Collaboration: Collaborate regularly with the external Communications Vendor to collect, organize, and report on monthly marketing and engagement metrics.
Term & Compensation
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Position Type: Part time Contract (Independent Contractor)
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Compensation: $32 to $36 per hour
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Duration: Initial one-year contract, with a pathway to transition into a full-time (contract) based on program growth and funding approvals.
Why Join Us?
This part-time role (20–25 hours/week) offers flexibility while allowing you to play a foundational role in Calgary's tech and innovation sector. You will be a respected, vital gear in a small, passionate team where your work is seen, valued, and celebrated.
To Apply: Please submit your resume and a brief cover letter highlighting why you love the challenge of organizing data, events, and people.
Qualifications
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Experience: 5-7 years of professional experience in event coordination, office administration, operations, or executive assistant roles.
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The "Ambiguity Advantage": Proven ability to thrive in a fast-paced, fluid environment. You don't need a perfect manual to get started, but you possess the confidence and curiosity to ask the right questions to clarify details and keep projects moving forward.
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Operational Pride: You genuinely love administrative work. You see meticulous data tracking, scheduling, and document management not as "tasks," but as the foundational success of a thriving organization.
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A Collaborative, Small-Team Mindset: A proven track record of working closely within a small team environment. You naturally share knowledge, communicate proactively, and understand that no task is too big or too small.
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Tech & Data Savvy: Strong proficiency with project management, AI and Google Workspace tools. You have an eye for detail and the ability to turn raw data into clean, easy to read charts and graphs.
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Event Execution: Direct experience managing on-site event logistics (catering, AV, registration, volunteer management) with a track record of flawless execution.
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Communication & Collaboration: Exceptional interpersonal skills with the ability to act as a polished liaison between external vendors, community partners, and internal leadership.